The hour I spend organizing myself makes the single biggest impact on my week. When I take time out to look from a big picture perspective, I see new opportunities, prioritize things that fill my cup, and create greater focus on what is most meaningful. These changes to my approach significantly improve my experience and impact.
A weekly organization session carves out creative space to review, reconnect, and readjust. The following structure guides you through a simplified workflow that creates an optimized blueprint for the week, aligning goals and actions to take large steps forward consistently.
Weekly Organization Instructions:
Pick
one day per week and set up a recurring appointment with yourself in your
electronic calendar (with a reminder) for your weekly organization session.
Carve out an hour or so to align, sync, refresh, and renew. I recommend doing
this on Friday for the upcoming week. That way you can communicate to others ahead of the week and everyone can dig right in on Monday morning.
Steps
- Design your Schedule
- Schedule the “rocks” first - things that are critical such as appointments, etc.
- Add in time for goals - set timeboxes for key priorities (30 mins to two hours each)
- Add in time for relationships
- Narrow your Focus
- If you have critical tasks that need to be done this week, block out time for them
- Review what's on your schedule and evaluate if you really need to attend meetings scheduled; objectively consider what things can be let go or delegated
- Balance your time and include things that recharge you and take care of your critical needs
- Be Flexible
- As things come up, move things around and adjust
- Don’t overdo it - leave room each day for follow up, impromptu discussions, etc.
By taking time out once per week to setup our days, we make the things that matter most to us our true top priorities. Being selective about what makes it into our lives helps ensure we experience our ideal levels of fun, growth, and accomplishment.
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